Request for Bids

 

 

NOTICE TO CONTRACTORS

INVITATION TO BID

 

THE CITY OF HAVRE DE GRACE

Freedom Lane at Commerce Street

Road Improvement

Project #01-7-1251-7058

 

            Sealed bids, addressed to Mr. Jim Newby, and marked “Bid for Freedom Lane at Commerce Street Road Improvement - Project #01-7-1251-7058” will be received at the City Hall, City of Havre de Grace, 711 Pennington Avenue, Havre de Grace, Maryland 21078, until

May 24, 2012 at 2:00 PM local time, and then and there the bids will be opened and read.

 

A Pre-bid Conference will be held for project at the City Hall on May 17, 2012 at 2:00 PM.

 

This project consists of making improvements to roadway drainage system by rehabilitating an asphalt roadway section of Freedom Lane and intersecting connection at Commerce Street to include the installation of a concrete valley gutter to complete the project as defined in the engineered plan and specification and contract documents.

 

Contract Documents may be examined in the Department of Public Works, 711 Pennington Avenue, Havre de Grace, Maryland 21078, (410) 939-1800, Monday through Friday, 9:00 AM to 3:00 PM. Copies may be obtained at this location.

 

A Bid Bond will not be required.

 

The City of Havre de Grace reserves the right to reject any and or all Bids, to waive informalities and to accept any Proposal that it deems to be in its best interest.

 

                                                                       

 

                                                                                                Mr. Jim Newby

                                                                                                Procurement Manager

                                                                                                City of Havre de Grace

 

 

 

 

 

INFORMATION FOR BIDDERS

 

 

Project Description

The City of Havre de Grace intends to award a contract for road improvement work on Freedom Lane within the City.  The project is comprised of: rehabilitation of existing asphalt lane, concrete valley gutter and improved storm water flow grade lines and restoration.

The purpose of this project is to improve the storm water run-off on Freedom Lane and its intersection with Commerce Street.  It is the intent of this project to create an improved storm water drainage area that will function in a manner to adequately discharge storm water runoff from Freedom Lane and adjacent properties onto Commerce Street.

All work shall be of first class quality, accomplished with proper equipment and construction methods.  The scope of the project shall be based upon available funding, and the City reserves the right to remove, reduce, or increase the quantity of work items.  The City reserves the right to reject any and or all bids, to waive informalities and to accept any proposal that it deems to be in the City’s best interest.

 

Bid Submittal

Bids shall be submitted to the City of Havre de Grace, Office of Procurement by 2:00 PM local time, May 24, 2012.

Bids shall be submitted in duplicate on the forms provided in a sealed envelope marked “Bid for Freedom Lane at Commerce Street - Road Improvement, Project #01-7-1251-7058.”

The Bidder shall submit two copies of the following documents with all blank spaces completed in black ink or typewritten.  The Contractor should retain a copy of the completed bid forms for their records.

 

 

Bid Opening

Bids will be opened and read aloud publicly where the bids were submitted, City of Havre de Grace City Hall, on the bid submittal date, immediately after the bid submittal time deadline. Bids submitted after this time will not be accepted and will not be opened or read aloud publicly.

 

 

Pre-Bid Meeting

A Pre-bid meeting will be held at the City Hall of the City of Havre de Grace at 2:00 PM,

May 17, 2012.   Attendance at this meeting is optional for prospective bidders.

 

 

 

 

 

 

 

Bid Item Descriptions

ITEM 1 - MOBILIZATION

Deliver all equipment, materials, supplies, and incidentals necessary to begin work and establish staging and coordination elements with the City.

 

ITEM 2 - MAINTENACE OF TRAFFIC

Maintenance of Traffic (MOT) shall be performed in accordance with the Maryland Manual on Uniform Traffic Control Devices (MUTCD), latest edition and shall meet the applicable subsections of Section 104 and the Maryland SHA Standard Specifications.

 

ITEM 3 - GEOTECHNICAL - COMPACTION TESTING

Installation of asphalt shall be tested by a professional geo-technical company.

 

ITEM D1 - DEMOLITION: Asphalt roadway

Saw-cut, remove, haul off site to a legally permitted facility all asphalt and sub-base material as necessary and required to allow proposed construction activities to be performed per plans and specifications.

 

ITEM S1 – VALLEY GUTTER

Install concrete valley gutter at proper grade to achieve positive flow drainage.  The installation is to be achieved through coordinated work means and methods that produce a positive drain flow per the engineered plans and specifications.

 

ITEM S2 – ASPHALT ROADWAY

Install asphalt paving per plans and specifications to achieve positive storm water flow drainage. 

 

ITEM R1 – EROSION SEDIMENT CONTROL – PERMANENT STABILIZATION

Provide permanent stabilization to disturbed areas to include seed, fertilizer and mulch.

 

ITEM R2 – RESTORATION:  Clean-up

Clean entire work area of debris, sweep clean all areas, and ensure work area in equal or better condition than before work construction activities started.

 

 

 

 

 

 

 

 

 

 

Interpretations and Addenda

All questions about the meaning or intent of the Bidding Documents are to be directed to the City in writing either by fax, email, mailed letter, or other form agreed upon by the City. No questions asked by telephone or in person will be entertained. Interpretations or clarifications considered necessary by City and/or Engineer in response to such questions will be issued as an Addendum mailed or delivered to all parties recorded by City as having received the Bidding Documents. Questions will be received by the Engineer until the date specified. Only questions answered by formal written Addendum will be binding. Oral or other interpretations or clarifications will be without legal effect.

 

Addenda may also be issued to modify the Bidding Documents as deemed advisable by the City.

 

Any changes to the Contract Documents shall be made only by written Addendum. Bidders shall bear the entire responsibility for being sure they have received any and all Addenda. After the Bids have been received, no claim that the Bidder did not have complete information will be considered. No verbal agreement or conversation with any officer, agent or employee of the City, either before or after the execution of this Contract, shall affect or modify any of the terms or conditions outlined herein.

 

Bid Security

No bid security will be required.

 

Bid Proposal Form

The Bid Proposal form is included with the Bid Documents: additional copies may be made of this form as needed.

 

All blanks on the Bid Proposal form must be completed in black ink or by typewriter. All names must be typed or printed in black ink below the signature.

 

The Bid shall contain an acknowledgement of receipt of all Addenda (the numbers of which must be filled in on the Bid Proposal form).

 

All bids must be signed by, or on behalf of the legal entity making the bid. In the event a bid is made by a corporation, the Bid Proposal form shall be signed by the President whose signature shall be attested by the Secretary with the corporate seal placed thereon. In the event the corporation has duly authorized another person(s) to sign on behalf of the President and/or Secretary, a copy of said authorization shall accompany the bid. In case of an individual or shall be accompanied by an authorization signed by the individual permitting the signature of the bid and other documents on behalf of that individual.

 

Note: Quantities of work items listed on the Bid Proposal Form are approximate and are for bidding purposes only. The Contractor shall be responsible for verifying the quantities, as well as the nature and complexity of the work in the field prior to bidding.

 

 

 

 

Modification and Withdrawal of Bids

Bids may be modified or withdrawn by an appropriate document duly executed and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

 

 

Bids to Remain Subject to Acceptance

All Bids will remain subject to acceptance for ninety (90) days after the day of the Bid opening, but City may, in its sole discretion, release any Bid and return the Bid security prior to the date.

 

Bid Award

The City of Havre de Grace intends to award this project based on the lowest responsible bid and reserves the right to make any decision with regard to bid award deemed to be in the best interest of the City.

 

The City reserves the right to reject any or all Bids, including without limitation the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if the City believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the City.

 

The City may conduct such investigations as the City deems necessary to assist in the evaluation of any Bid and to establish the responsibilities, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons, organizations to perform and furnish the Work in accordance with the Contract Documents to the City’s satisfaction within the prescribed time.

 

If the Contract is awarded, it will be awarded to the lowest Bidder whose evaluation indicates that the award will be in the best interests of the Project. The Contract will not be split between Contractors.

 

In selecting the lowest responsive, responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the Work covered by the Bid.

 

Upon award to the most responsive and responsible bidder, the bidder shall be required to provide to the engineer all material source submittals for construction materials being incorporated into the project. The engineer shall review the material source submittals for compliance with the contract documents, and approval must be granted by the engineer in writing prior to any material being incorporated into the project.

 

 

 

 

Unit Prices

In the event of a conflict or error in extension from unit prices to the total amount, the unit prices shall prevail and shall be considered the correct bid figures. Bidders are cautioned to thoroughly review their bid figures for errors prior to submitting their proposal.

 

The Contractor’s attention is directed to the fact that the quantities indicated in this Contract are approximate and may be increased or decreased by the City. Should there be an increase or reduction in these quantities, these changes will in no way alter the unit prices bid by or paid to the Contractor.

 

Bonds

No bonds will be required.

 

Standard Documents

Construction Materials and Methods other than as specified in these contract documents shall be in accordance with the Maryland State Highway Administration Standard Specifications for Construction and Materials, 2008 or latest revision as amended by the Supplemental Specifications and Special Provisions, and these contract documents.

 

Erosion and Sediment Control practices for this project shall be in accordance with the Maryland Department of the Environment, Specifications for Soil Erosion and Sediment Control, 1994 or latest revision.

 

The Contractor will not be permitted to make substitutions for items specified on this project without written approval from the Engineer.

 

In the case of a conflict between the State Highway Administration (SHA) specifications and the contract documents, the contract documents shall govern.

 

Measurement and Payment

Payments to the contractor will be made for the bit items completed in accordance with the contract documents less 10% retainage. Any increase or decrease of actual quantities with respect to the estimated quantities included on the bid proposal shall be addressed by change order and shall adjust the contract amount accordingly. The City without penalty may make additions and deductions of work. Payment for any item of work included on the bid proposal shall include the furnishings of all materials, labor, tools, equipment and incidentals necessary to complete the work in place and acceptable to the City’s engineer.

 

Contract Duration

All work must be completed in 30 calendar days.

 

 

 

 

 

Familiarity with the Work

A.   Before submitting his/her bid, the Bidder shall examine carefully the site of work and the contract documents for the work contemplated: and it will be assumed that he/she has familiarized and satisfied himself/herself as to the conditions and obstacles to be encountered, as to the character, quality, and quantities of the work to be performed and materials to be furnished, and as to the requirements of the contract documents, and he/she must be prepared to execute a finished job in every regard, without any extra charge whatsoever, except as may be specifically provided for elsewhere in the contract documents.

B.    Before submitting a  bid, each bidder shall, at his/her own expense, make such additional surveys and investigations as he/she may deems necessary to determine his/her bid price and performance of the work within the terms of the contract documents.

 

Familiarity with Laws.

A.   The Bidder is assumed to have made himself/herself familiar with all Federal, state, local, and municipal laws, ordinances, rules, and regulations, which is any manner affect those engaged for employed in the work, or the materials of equipment used in or upon the work, or in any way affect the work; and no plea of misunderstanding will be considered on account of the ignorance thereof. If the bidder shall discover any provisions in the contract documents, which is contrary to, or inconsistent with, any such a law, ordinances, rules or regulation, they shall forthwith report it to the owner in writing.

B.    Bidders are reminded that the actual construction within the limits of the project is subject to the requirements of the Harford Soil Conservation District pursuant to the authority of the Maryland Department of the Environment.

  

There is no request for bids at this time.

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